Financial Document Processor

An accounting firm processing documents for 100+ clients handles thousands of statements, invoices, receipts, and tax documents monthly. Staff manually extract transactions, match invoices to POs, categorize expenses, and compile for tax prep. Errors compound through the reporting chain.

Month-end close requires reconciling across sources: bank balances matching ledger entries, invoice totals reconciling with AP, tax withholding tying across payroll and filings. Manual reconciliation is time-consuming and error-prone.

Peaks during tax season and audit prep, when the same staff handle ongoing processing plus compilation and verification.

Type-aware extraction pipeline. Bank statements: transaction dates, descriptions, amounts, running balances, auto-categorization. Invoices: vendor, line items, totals, tax, payment terms. Receipts: merchant, date, items, amounts. Tax forms: form-specific fields.

Automated reconciliation: matching bank transactions to invoices, identifying unreconciled items, detecting duplicates, flagging discrepancies. Rules configurable per client — tolerances, categorization, exception handling aligned with each chart of accounts.

Data feeds directly into QuickBooks, Xero, or Sage. Audit trail linking every data point to source document.